“Oh yes, we have a cloud drive where all the CV's are kept.”
This is probably the first step that you have already taken. You have docx files or something similar that have your custom made template and all the talents update their own docx file.
When the operations grow bigger there could be some challenges. Updating a docx file takes some effort and this might not be the favourite thing to do for a digital nomad. The construct can break down and if you just want to do some small tweaks, version management could be challenging.
We have identified three main topics that a proper CV management tool for an IT agency should have:
- Talent profile as the master data
- 100 % customizable uniform template
- Small tweaks easy to implement when printing a PDF
Talent profile
The whole CV management topic should start from having a database of every talents profiles. This should be the master data that works as a base when creating the CV's.
The most important factor for keeping the talent profile up to date should be ease of use. We all have experienced how updating that CV can be a unpleasant for the talents and it requires some polite pressure towards them, to make it happen.
To overcome this, make sure that you have a user friendly way to keep the profile information up to date.
Profile information should include skills, skill levels, certifications, work experience, project experience. Additionally short bio is always a good way to show some personality of the talents. Ideally the talent profile also includes what kind of projects, assignments, skills and customers the talent wants to work with.
Uniform template
In order to maximize your brands visibility, every CV that you send to your customer should be according to your brand guideline. Make sure that the template is built accordingly and that the data from the talent profiles can easily be fitted into the template.
Ideally you would have your own CV design and the CV tool allows you to fully customize the CV's to match it.
An easier way is to customize the fonts, logos and colors according to your brand guideline and maybe even add a bigger background image to your CV's.
Tweaking the content when printing to PDF
Every CV should be customized to match the customers needs / the request for proposal in hand. If you have an experienced developer with tens of projects in his career, you only want to bring the ones to the CV that somehow match the customers need.
If you have a CV tool that allows to do this effortlessly, your sales team will save a lot of time, sweat and tears.
Summary
Congrats! If you have all these features in use, you have a well working CV management as an IT agency. If you need some support feel free to check our CV management product.
